privacy policy.

At pobl., we are committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR).

1. Who We Are

pobl. is a recruitment agency based in the UK, specializing in connecting candidates with employment opportunities and assisting clients in fulfilling their staffing needs.

2. What Information Do We Collect?

We may collect and process personal data about candidates and clients. This information may include:

  • Candidate Information:

    • Name

    • Contact details (email address, phone number, address)

    • CV/resume

    • Employment and salary history

    • Educational background

    • Skills and qualifications

    • References

    • Interview notes

  • Client Information:

    • Name of company

    • Contact details of key personnel

    • Job descriptions

    • Recruitment preferences

    • Feedback on candidates

3. How Do We Use Your Personal Data?

We use your personal data for the following purposes:

  • To match candidates with suitable job opportunities

  • To communicate with candidates and clients

  • To assess and verify candidate qualifications and suitability for positions

  • To maintain our records and databases

  • To comply with legal obligations

4. Legal Basis for Processing

We process personal data based on one or more of the following legal grounds:

  • The processing is necessary for the performance of a contract with the data subject or to take steps at the request of the data subject prior to entering into a contract.

  • The processing is necessary for compliance with a legal obligation to which we are subject.

  • The processing is necessary for the purposes of our legitimate interests or those of a third party, except where such interests are overridden by the interests, rights, or freedoms of the data subject.

5. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including any legal, accounting, or reporting requirements.

6. Your Rights

You have the following rights regarding your personal data:

  • Right to access: You have the right to request access to the personal data we hold about you.

  • Right to rectification: You have the right to request that we correct any inaccuracies in your personal data.

  • Right to erasure: You have the right to request that we delete your personal data under certain circumstances.

  • Right to restrict processing: You have the right to request that we restrict the processing of your personal data under certain circumstances.

  • Right to data portability: You have the right to receive the personal data you provided to us in a structured, commonly used, and machine-readable format.

  • Right to object: You have the right to object to the processing of your personal data under certain circumstances.

7. Data Processing Systems

We use various systems and technologies to process and store personal data securely. These systems include, but are not limited to:

  • Applicant Tracking System (ATS) and Client Relationship Management (CRM) System: Recruiterflow

    • Purpose: Our ATS/CRM is:

  • used to collect, store, and manage candidate information, including CVs, contact details, and interview notes.

  • utilized to manage client information, including company details, job descriptions, and feedback on candidates.

  • Security Measures: Our ATS/CRM is password-protected and accessible only to authorized personnel. It employs encryption and other security protocols to safeguard personal data.

  • Email and video communication: Google Workspace

    • Purpose: We use Google Workspace for communication with candidates and clients regarding job opportunities, interviews, and other recruitment-related matters.

    • Security Measures: We use encrypted email communication and implement security measures to protect against unauthorized access.

8. Contact Us

If you have any questions or concerns about our use of your personal data, or if you wish to exercise any of your rights, please contact us at:

Tom Davies; tom@pobl.work

9. Changes to This Privacy Notice

We may update this privacy notice from time to time. Any changes we make will be posted on our website and, where appropriate, notified to you by email.

Date of Last Update: 08/02/2024